Job Description
We are looking for a dependable and organized
Assistant Office Manager / Clinical Supervisor to help oversee both the front and back office of our client’s medical practice in
East Brunswick, NJ 08816 . In this role, you’ll support daily operations, supervise Medical Assistants, assist with patient care, and ensure everything runs smoothly for staff and patients.
If you have experience in a medical office, enjoy leading a team, and can balance administrative work with clinical tasks, we’d love to hear from you.
Direct Hire Pay Rate: DoE Schedule: Monday-Friday, 9 am – 5 pm Job Summary The Assistant Office Manager /Clinical Supervisor is responsible for performing and overseeing both administrative and clinical tasks to ensure the smooth daily operation of a medical practice. This position provides support across departments, supervises and directs Medical Assistants, assists physicians and office staff, manages workflow, and ensures quality patient care and confidentiality. The role requires strong organizational skills, effective communication, and the ability to balance administrative duties with hands-on patient and clinical responsibilities.
Responsibilities - Adhere to and support the mission, vision, values, goals, philosophy, objectives, policies, and procedures of the practice.
- Supervise, manage, and oversee the workflow of two or more Medical Assistants; provide training, direction, and corrective action when necessary.
- Assist the Office Manager with administrative requests and provide support across departments as needed.
- Exhibit professional interpersonal and interdepartmental relations:
- Demonstrate reassurance and support to patients and families; explain actions, waiting area procedures, and communication protocols.
- Communicate respectfully and effectively with staff, avoiding conflicts and utilizing proper channels.
- Ensure skillful, accurate, and organized performance of all assignments, including:
- Transporting and positioning patients safely using proper body mechanics.
- Assisting physicians and staff in examination and procedure rooms.
- Expediting room turnover and anticipating team member needs in procedure/recovery rooms.
- Updating and maintaining accurate patient information in the EHR/EMR system.
- Handling disability paperwork and narrative report requests with the treating physician.
- Maintain a clean, safe, and well-stocked environment by checking, ordering, and restocking supplies regularly.
- Serve as a liaison between clinical and administrative departments to ensure efficient workflow.
- Protect patient and office confidentiality, exercising discretion and sound judgment at all times.
- Attend required staff meetings, in-service trainings, and remain up to date with office communications.
Machines, Tools, and Equipment - Telephone system
- Copy machine
- EMR/EHR System (EclinicalWorks preferred)
- Fax machine
- General medical office and procedure room equipment
Worker Traits: Aptitudes, Interests, and Temperaments - Effective communication skills with patients, physicians, and staff.
- Professional demeanor with the ability to maintain confidentiality.
- Strong organizational skills and attention to detail.
- Interest in continuous learning, professional growth, and efficiency improvements.
- Ability to manage and direct staff while also performing hands-on tasks.
- Capacity to adapt to a fast-paced environment and exercise good judgment.
Physical Demands and Working Conditions - Visual acuity for chart review and equipment operation.
- Ability to lift up to 100 pounds with assistance and 50 pounds without assistance.
- Frequent stooping, pushing, pulling, and positioning of patients.
- Ability to function in both office and clinical environments.
Work Relationships - Reports directly to the Practice Administrator, Medical Director, and/or Office Manager.
- Collaborates with physicians, medical assistants, and all office staff to maintain smooth operations.
Qualifications - High school diploma required; Bachelor’s degree preferred.
- On-the-job training and/or prior medical office experience required.
- Knowledge of EMR/EHR systems (EclinicalWorks preferred).
- Ability to balance administrative and clinical responsibilities effectively.
Our client offers a competitive compensation package as well as an excellent benefits package for eligible candidates.
About ProStaff Workforce Solutions We are a fast growing and successful agency that treats all its clients and candidates with a personal touch. ProStaff Workforce Solutions is a group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands-on and flexible environment, with attention to detail. Our mission is to match quality people with quality jobs and quality companies to maximize productivity and profitability. We develop long-term relationships and provide a level of customer service and expertise that instill confidence and trust in our client companies and candidates.
Our Values • Integrity
• Commitment
• Quality
• Diversity
Please visit us at to explore all opportunities.
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Job Tags
Work at office, Flexible hours, Monday to Friday,