Job Description

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Job Overview :

We are seeking a friendly, professional, and reliable Receptionist to be the welcoming face of our office. The ideal candidate will thrive in a fast-paced environment, deliver outstanding customer service, and ensure smooth daily operations through strong administrative support. This is a key front-line position requiring a positive attitude, strong organizational skills, and the ability to manage confidential information with discretion.

Key Responsibilities :

• Greet clients and visitors with a warm, professional demeanor, ensuring they feel welcomed and supported
• Answer, screen, and direct phone calls promptly and courteously; take accurate messages as needed
• Maintain a clean, organized, and presentable reception area
• Handle daily administrative duties including filing, data entry, document preparation, and scanning
• Manage calendars, schedules, and appointments to support efficient office operations
• Use office software such as Microsoft Office and Google Suite; experience with CLIO and Lawmatics is a plus
• Proofread outgoing correspondence and reports to ensure accuracy and professionalism
• Collaborate with team members to support office-wide activities and communication
• Maintain confidentiality when handling sensitive documents and client information
• Provide excellent customer support by addressing inquiries or issues with tact and professionalism
• Perform other related tasks and projects as assigned

Qualifications :

• High school diploma or equivalent required
• Prior experience as a receptionist or in a similar customer service role
• Outstanding communication and interpersonal skills
• Exceptional organizational and time-management abilities
• Proven ability to manage multiple tasks in a fast-paced environment
• Proficient in Microsoft Office and Google Suite
• Bilingual or multilingual candidates are encouraged to apply
• High level of computer literacy and adaptability to office systems
• Reliable, punctual, and committed to a team-oriented work culture
• Demonstrated ability to handle confidential information with integrity and discretion

What We Offer:

• A supportive, team-oriented environment
• Opportunities for growth and skill development
• A workplace that values professionalism, respect, and exceptional service

If you are passionate about delivering excellent customer care, take pride in your professionalism, and thrive in a dynamic office setting, we would love to hear from you.

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Encino, CA 91436 (Required)

Ability to Relocate:

• Encino, CA 91436: Relocate before starting work (Required)

Work Location: In person

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