Legal Assistant and Licensing Administrator Job at Cennox, Alpharetta, GA

RVpGbm9sQWpYV0RVSkUzT1k4RFFCMnRvZUE9PQ==
  • Cennox
  • Alpharetta, GA

Job Description

We are seeking a highly organized, proactive, and detail-oriented Legal Assistant and Licensing Administrator to provide comprehensive support to our legal team. This position plays a critical role in managing administrative operations, coordinating licensing compliance across the country, and supporting the CLO in the efficient execution of legal and corporate governance responsibilities. This role requires exceptional professionalism, discretion, and the ability to manage a wide range of tasks in a fast-paced environment. The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of working independently and collaboratively within a fast-paced environment. The role will report to the Chief Legal Officer (CLO).

Responsibilities: Legal & Corporate Governance Administration
  • Support the drafting, execution, and tracking of legal agreements, including NDAs, contracts, and compliance documents.
  • Maintain structured digital and physical filing systems for legal, corporate, and compliance records.
  • Monitor document version control and ensure proper record retention and retrieval.
  • Coordinate document signatures via platforms such as DocuSign and maintain execution logs.
Licensing Coordination
  • Track, manage, and coordinate all business and professional licenses across U.S. states and territories, including applications, renewals, and supporting documentation.
  • Maintain a comprehensive licensing tracker to monitor expiration dates, renewal timelines, and state-specific requirements.
  • Liaise with state agencies, regulatory bodies, and internal departments to ensure timely filings and continuous compliance.
  • Assist with audit responses and documentation requests related to licensing and regulatory matters.
Executive & Departmental Support
  • Manage complex calendars, coordinate meetings, and resolve scheduling conflicts for the CLO and legal department.
  • Prepare, proofread, and format correspondence, presentations, reports, and legal documentation.
  • Serve as a liaison between the Legal Department, internal teams, and external counsel or partners, ensuring timely follow-up and clear communication.
  • Handle highly confidential and sensitive information with professionalism and discretion.
  • Organize travel arrangements, prepare itineraries, and process related expense reports.
Projects & Process Improvement
  • Assist with special projects and initiatives assigned by the CLO, including compliance reporting, due diligence, and policy updates.
  • Support implementation of administrative or legal technology systems (e.g., contract management or document control tools).
  • Develop and maintain standard operating procedures for administrative and compliance workflows.
Qualifications:

  • Experience: Minimum 3 years in an executive assistant role, senior administrative role supporting C-Suite executives or licensing role; exposure to legal, finance or professional-services environments strongly preferred.
  • Communication: Impeccable written and verbal English; able to draft concise and polished correspondence.
  • Technical Proficiency: Advanced MS Office (particularly Excel, PowerPoint & Outlook). Familiarity with contract-management or ERP platforms (e.g., Oracle Fusion, DocuSign) is an advantage.
  • Judgement & Integrity: Demonstrated ability to handle privileged and market-sensitive information with discretion.
  • Organization & Prioritization: Proven track record of juggling multiple deadlines in a fast-moving setting while maintaining precision.
  • Education: Associate’s or Bachelor’s degree desirable; paralegal certificate and notary commission is a plus.


Cennox is an Equal Opportunity Employer.

We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Notice on Use of AI in Hiring
As part of our commitment to fair and efficient hiring practices, Cennox uses JazzHR’s TalentFit AI tool to assist in evaluating candidate applications. This technology helps us match applicants to job requirements based on qualifications and experience. All hiring decisions are ultimately made by our human recruiting team. If you have questions or concerns about this process, please let us know during your application.

E-Verify

Cennox participates in the E-Verify program to confirm the identity and employment eligibility of all new employees. For more information, please visit  .

Job Tags

Full time, Contract work,

Similar Jobs

LifeCare

FT Certified Nursing Assistant CNA - Night Shift Job at LifeCare

 ...General Summary: The Certified Nursing Assistant (CNA) assists the Nursing Department in the care of patients. The CNA ensures that LifeCare...  ...calm and effective manner. Plans/organizes work for assigned shift to properly utilize time, resources, and supplies to ensure... 

Game Day USA

Remote Live Chat Agent Work From Home Job at Game Day USA

Job OverviewWe are seeking a friendly, detail-oriented Remote Live Chat Agent to provide real-time customer support through online chat. You will be responsible for answering customer inquiries, resolving issues, and ensuring a positive customer experienceall from the...

Verily

Behavioral Science UX Researcher, Consumer Products Job at Verily

 ...activating data from a variety of sources, including clinical, social, behavioral and the real world, to arrive at the best solutions for a...  .... Our unique expertise and capabilities in technology, data science and healthcare enable the entire healthcare ecosystem to drive... 

Top Level Promotions

Office Support Assistant Work from Home Job at Top Level Promotions

 ...Work from Home Data Entry & Office Administration Flexible Online Role About the...  ...Ocala, Florida, USA , for an entry-level remote position in data entry, office...  ...beginners interested in building practical experience with digital organization, computer-based... 

Sparkle Express Car Wash

Customer Service Representative (CSR) - Sparkle Express Car Wash (Elgin) Job at Sparkle Express Car Wash

 ...Customer Service Representative (CSR) Sparkle Express Car Wash (Elgin) Location: 1180 S Randall Rd, Elgin, IL 60124 Apply: ****@*****.*** Be the Smile Behind the Shine. At Sparkle Express Elgin, great service starts with great people. Were looking...