Job Description

Job Title: Legal Secretary / Administrative Assistant

Location: New York, NY

Industry: Legal Services

Pay: $80,000 – $100,000 annually (negotiable)

About Our Client

Addison Group is partnering with our client, a mid-sized law firm in Manhattan, to identify a skilled Legal Secretary / Administrative Assistant. This role will provide direct support to attorneys while maintaining a professional and organized work environment.

Job Description

The Legal Secretary / Administrative Assistant will support a partner and two associates by handling day-to-day administrative functions, managing schedules, and assisting with case-related tasks. The position requires professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced legal environment.

Key Responsibilities

• Provide administrative support to a partner and two associates, including calendar and email management
• Coordinate meetings, conference calls, and travel arrangements
• Prepare, edit, and format legal documents as needed
• Enter attorney hours into timekeeping systems
• Assist with special projects and general office tasks as assigned
• Maintain confidentiality and handle sensitive information with discretion

Qualifications

• 3–5 years of legal administrative support experience (corporate law preferred)
• Wire Transferring experience
• Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite; familiarity with 3E Essentials and Viewpoint a plus
• Must be a notary or willing to obtain certification (fees covered by client)
• Spanish fluency
• Strong organizational skills with a proactive, professional demeanor

Additional Details

• Start Date: ASAP
• Hours: 9:00 AM – 5:00 PM (1-hour lunch | 35-hour work week)
• Schedule: 4 days on-site, 1 day remote (potential for full on-site in future)
• Eligible for overtime, though uncommon
• Team: Supports 1 partner + 2 associates

Perks

• Competitive compensation package
• Professional development opportunities
• Notary certification covered by employer
• Collaborative team culture with direct attorney interaction

Benefits:

• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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