Job Description

Litigation Secretary

Location: San Diego, CA

Schedule: Monday–Friday, 8:30 AM – 5:30 PM

Work Model: On-site initially; hybrid (1 remote day/week) possible after 30 days

Compensation: $75,000 – $90,000 DOE

About the Role

A respected mid-size law firm specializing in employment law, professional liability, construction, toxic torts, business litigation, and general liability is seeking a Litigation Secretary to join their San Diego team. The ideal candidate is detail-oriented, adaptable, and capable of supporting multiple attorneys with litigation-heavy caseloads in a fast-paced environment.

Key Responsibilities

• Edit, finalize, and prepare legal documents including discovery, motions, letters, reports, pleadings, and Judicial Council forms.
• Manage state and federal court filings, including e-filing, TOCs/TOAs, and deadline calendaring.
• Maintain and update court calendars according to both federal and California procedural rules.
• Perform administrative tasks including phone management, travel coordination, expense reports, and maintaining attorney calendars.
• Support multiple attorneys with active case files while ensuring deadlines are met.
• Utilize legal tools and databases such as PACER, Deadline Assistant, Westlaw, iManage, etc.
• Assist with trial prep, discovery, and filing of court submissions.
• Review all work for accuracy, grammar, formatting, and compliance with court rules.
• Remain flexible and ready to take on new tasks or responsibilities as they arise.

Qualifications

• Minimum 5 years of litigation secretary experience in a law firm setting.
• In-depth knowledge of state and federal court procedures , including e-filing requirements.
• Demonstrated calendaring proficiency without over-reliance on automated systems.
• Excellent technical skills in Microsoft Word, Outlook, Excel, PowerPoint .
• Strong organizational skills and ability to manage multiple tasks efficiently.
• Professional communication skills with the ability to interface with clients and legal staff.
• Proven ability to work independently while contributing to a collaborative team environment.
• High attention to detail and accuracy, even under tight deadlines.

Compensation & Benefits

• Salary range: $75,000 – $90,000 (DOE)
• Full benefits package , including:
• Medical, dental, and vision insurance
• 100% employer-paid life insurance
• 401(k) with employer contribution
• Paid time off (vacation, sick leave, firm holidays)
• Parking

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