Job Description

NMF is currently seeking a candidate for a Full Time Office Manager position. The ideal candidate will be responsible for the day-to-day activities of the office, be able to work autonomously, anticipate needs, and proactively solve office problems. They will provide support for Administration, IT, HR, Development and Finance/Accounting functions. This position is a hybrid position.

Office Administration & Operations

• Manage day-to-day office operations, including equipment, supplies, mail, and facilities coordination

• Oversee office access for staff, visitors, vendors, and service providers

• Prepare conference rooms and office space for staff meetings and Board visits

• Support technology infrastructure and office systems

• Develop, maintain, and update operational and departmental SOPs and handbooks

• Manage disability accommodation requests and ensure timely fulfillment

• Support business continuity and risk management efforts

Operational Effectiveness & Process Improvement

• Develop and implement short- and long-term operational policies and procedures

• Assess existing processes and recommend improvements to increase efficiency and scalability

• Design repeatable, institutional-quality business processes

• Lead or support cross-functional projects and provide reporting, metrics, and risk mitigation updates

Contract & Vendor Management

• Manage contract administration, including creation, tracking, storage, and accessibility

• Maintain vendor documentation, including contracts, insurance, and W-9s

• Identify opportunities to improve contract execution and turnaround times

Advancement Services 

• Process donations and maintain internal gift logs

• Manage donor stewardship activities, including acknowledgments, receipts, and impact reporting

• Maintain the accuracy of the Development database

• Prepare internal reports and basic Raiser’s Edge reports upon request

• Support event registrations and fundraising campaigns, including mailings, email communications, and online giving pages

Payroll Processing & HR Liaison 

• Process bi-weekly payroll through a third-party payroll provider

• Respond to employee payroll inquiries

• Serve as liaison with the organization’s PEO (Insperity)

• Maintain employee records in a third-party HR system

• Provide administrative HR support to the CFO

Finance & Accounting Support  

• Assist with accounts payable processing

• Manage vendor setup and mass uploads in Bill.com

• Review and resolve vendor duplication issues

Requirements

• Excellent verbal and written communication skills
  

• Excellent interpersonal and customer service skills
  

• Excellent organizational skills and attention to detail
  

• Excellent time management skills, with proven ability to meet deadlines
  

• Strong analytical and problem-solving skills
  

• Strong supervisory and leadership skills
  

• 5–7 years of experience in an office manager or similar position
  

• High school diploma or equivalent required
  

• Experience with Raiser’s Edge required
  

Benefits

This position carries a generous benefits package, including paid time off; medical, dental and vision benefits; LTD; STD; Life Insurance; and 401K matching plan.

Job Tags

Similar Jobs