NMF is currently seeking a candidate for a Full Time Office Manager position. The ideal candidate will be responsible for the day-to-day activities of the office, be able to work autonomously, anticipate needs, and proactively solve office problems. They will provide support for Administration, IT, HR, Development and Finance/Accounting functions. This position is a hybrid position.
Office Administration & Operations
Manage day-to-day office operations, including equipment, supplies, mail, and facilities coordination
Oversee office access for staff, visitors, vendors, and service providers
Prepare conference rooms and office space for staff meetings and Board visits
Support technology infrastructure and office systems
Develop, maintain, and update operational and departmental SOPs and handbooks
Manage disability accommodation requests and ensure timely fulfillment
Support business continuity and risk management efforts
Operational Effectiveness & Process Improvement
Develop and implement short- and long-term operational policies and procedures
Assess existing processes and recommend improvements to increase efficiency and scalability
Design repeatable, institutional-quality business processes
Lead or support cross-functional projects and provide reporting, metrics, and risk mitigation updates
Contract & Vendor Management
Manage contract administration, including creation, tracking, storage, and accessibility
Maintain vendor documentation, including contracts, insurance, and W-9s
Identify opportunities to improve contract execution and turnaround times
Advancement Services
Process donations and maintain internal gift logs
Manage donor stewardship activities, including acknowledgments, receipts, and impact reporting
Maintain the accuracy of the Development database
Prepare internal reports and basic Raiser’s Edge reports upon request
Support event registrations and fundraising campaigns, including mailings, email communications, and online giving pages
Payroll Processing & HR Liaison
Process bi-weekly payroll through a third-party payroll provider
Respond to employee payroll inquiries
Serve as liaison with the organization’s PEO (Insperity)
Maintain employee records in a third-party HR system
Provide administrative HR support to the CFO
Finance & Accounting Support
Assist with accounts payable processing
Manage vendor setup and mass uploads in Bill.com
Review and resolve vendor duplication issues
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills, with proven ability to meet deadlines
Strong analytical and problem-solving skills
Strong supervisory and leadership skills
5–7 years of experience in an office manager or similar position
High school diploma or equivalent required
Experience with Raiser’s Edge required
This position carries a generous benefits package, including paid time off; medical, dental and vision benefits; LTD; STD; Life Insurance; and 401K matching plan.
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