Job Description

Qualifications:

High School Diploma or Equivalent

Computer Skills a must.

Experience preferred

Must pass a TBI/FBI Background check

The job of School Secretary was established for the purpose/s to efficiently accomplish the administrative tasks/mission of a public school. The position requires the ability to utilize initiative and good judgment in the scheduling of work, ensuring the accuracy of work and in assisting students or teachers with problems.

Essential Functions

The work tasks will vary based on school size and individual principals management/administrative requirements but the school secretary should be familiar with all functions and be prepared to accomplish them. These tasks should not be construed as a complete listing of the assignments that may be given to an employee, nor are such assignments restricted to those precisely listed.

• Performs secretarial duties for assigned personnel where responsibilities of trust and accuracy are important and knowledge of the school and school system is
• Acts as receptionist for school; maintains visitor log, provides requested information if possible, or refers individual to appropriate school personnel.
• Types, duplicates, and distributes miscellaneous correspondence as requested by the
• Receives and distributes incoming
• Registers new students, request record from previous school, verifies documents received, maintains student file, and follows up on deficiencies in
• Withdraws students from school upon request of parents, duplicates and forwards record to requesting schools, maintains list of withdrawing students, requests received and records
• Record daily attendance data by reconciling entries.
• Organizes, maintains, and assumes custodial responsibilities for files of correspondence, forms, student records, and
• Administers first aid to ill or injured children, oversees students in sick room, and phones parents to pick up students if illness or injury warrants.
• Assist students in the self-administration of medication and prepares
• Monitors and records leave forms for staff absences, maintains substitute teacher forms and rosters, and other payroll documents.
• Maintains inventories of supplies and equipment, reorders as
• Maintains principal's calendar and school
• Documents the check in and out of students following school policy, legal restrictions regarding custodial parents, as
• Assists parents and students in the resolution of request for information and problem resolution to include calling parents of illnesses, behavior problems, etc.
• Assumes other special activities and/or responsibilities as assigned by the principal or
• Work is assigned by the building principal in terms of projects and school administrative routine. Work assignments may be delegated to an assistant principal at the building principal's
• Must be a self-starting team player that can perform varying tasks, in a cooperative manner, with little or no direct supervision. Often changing from one task to another of differing
• Maintain accurate student information including, address and phone changes, bus changes, accident reports; processes students' cumulative and confidential records.
• Maintain student emergency files.
• In the absence of medical personnel, dispenses medications to self-administering students as required.
• Assists sick children in locating parents or guardians; admits an dismisses students; releases students to parents and guardians, checking identification.
• Confirms school eligibility; verifies parental custody as necessary.
• Oversees students waiting in office area.
• Assists in issuing and organizing teachers' supplies and mailboxes.
• Supports school safety through district protocols and/or participation in School Emergency Management team efforts if requested by principal, as well as distribution/collection of proximity cards and school keys.
• Verify student data in student management system.
• Coordinate substitute and classroom coverage as needed daily

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work

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