Job Description

Description:

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities.


Duties will include the following but are not limited to:
Proofing and formatting word documents.
Pay invoices.
Assign and return accounts receivable.
Record tracking in Excel.
Order supplies.
Answer phone calls and emails.
Create documents and memos as required.
Organize events, coordinate Lync meetings and book rooms as required.
Copy, scan, fax, file and perform records management of physical and digital documents.
Process and review expenses.
Act as point of content for any clients.
Take meeting minutes.


Note: The persons in these positions will primarily perform records management of physical and electronic records. They will inventory records that have met their retention periods and prepare the records for disposition.


Additional information to suppliers


Per worker model below this is an Onsite role.
Working Hours/location:
Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province.
Location: 10405 Jasper Ave. NW, Edmonton, AB. (Old Standard Life Building)
Work must be done within Edmonton Alberta due to the in office requirements


Incumbency:
Net new role


Background check required.
The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.


Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security/Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and/or optional training.


Anticipated Interviews dates
Interviews are estimated to be held between Sep 10-12. This is an estimate only.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request


Equipment requirements:
the Province shall provide the requisite office space, Computer, furniture and office supplies. The Province shall continue to ensure that the Contractor's resources have the necessary access and credentials to the Government of Alberta's system.
The contractor is responsible for picking up and dropping off equipment at their own expense.


The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up, and all other costs to perform the Services for the duration of the Contract.


Scoring Methodology:
Financial/Pricing: 10%
Resource Qualifications: 30%
Interview Process: 60%


SUBMISSION MUST INCLUDE:
RESUME
TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.
EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE.

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Additional Details

• Payment Terms : Y030 - within 30 days Due net|Y015
• Maximum Extension Term (Months) : 12

Qualification Assessment

Must Have

Education

Yes/No - High School Diploma/GED.

Yes

Soft Skills

Yes/No - Clear verbal and written communication skills and the ability to interact professionally...

Yes

Yes/No - The ability to pay attention to detail.

Yes

Yes/No - The ability to work on multiple projects at one time and to prioritize tasks.

Yes

Work Experience

Duration-Experience proofing and formatting word documents in a work setting.

1 years

Duration - Experience with records management.

1 years

Duration- EXP with basic Excel in a work setting

1 years

Duration- Knowledge of Records Management legislation, regulations, policies and procedures in...

1 years

Nice to Have

Education

Yes/No - Relevant post-secondary education in the area of office administration. Acceptable...

Yes

Work Experience

Duration - Experience with MS 365 SharePoint Online admin portal, reporting, config, and...

1 years

Duration - Experience with paper and electronic filing system (Prolaw or similar)

1 years

Duration - Experience with Records Management/Document Management using Sharepoint

1 years

Duration - Relevant experience in a role similar to this. Experience must be applicable to this...

1 years

Job Tags

Contract work, For contractors, Work experience placement, Work at office, Monday to Friday,

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